Official Expense Reimbursement Policy
Jump directly to the official policy section for reimbursable and non-reimbursable expenses.
FSI How to Use
Follow role-based onboarding and workflow guidance for employee, supervisor, and finance users.
Getting Started
Set up your account and learn where to submit expense reports.
Report Submission
Build complete expense reports with clear descriptions and totals.
Supervisor Review
Understand how supervisors assess pending reports and request updates.
Approvals & Statuses
Track what each report status means from draft through final decision.
Finance & Export
Code approved reports, clear them for export, and finalize payouts.
Receipts
Prepare and attach proof-of-purchase documentation that passes review.
Account Management
Maintain secure access with updated profile details and password hygiene.
Finance & Export
Code approved reports, clear them for export, and finalize payouts.
- The Finance Queue separates work into Pending Finance Review, Ready for Export, Already Exported, and All Workflow Reports.
- Open a report to set the expense type and GL account on every non-rejected line — a report cannot be approved for export until all of them are coded.
- Choose Save to keep working, Approve & Export to advance the report to APPROVED, or Return to send it back to the employee with a required comment.
- Reports move APPROVED to FINALIZED when they are dispatched, which stamps the payout Friday used for reimbursement.